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Next Steps for 2024-25 Awards

Confirming Your Event/Activity Details

  • Submit an Activity form, ideally 2-3 weeks prior, for each award. Once reviewed, your entry (with date, start/end times, etc.) will publish to the Corridor Calendar and to the “Upcoming Activities” area of your Group page.
  • You may designate each activity as open to the general public or as invitation-only.
  • Activity forms are required for each award.

Using Your Funding

  • Funds must be used during each award’s specified semester, on the stipulated host campus. (Why? Our overall budget draws from multiple endowments tied to each campus and semester).
  • The designated “location” for each award is the host campus where all the funding must be processed, even if an activity is online, hybrid format, or an off-site retreat.
  • Host campus Working Group Organizer(s) work with their home departments to process Corridor reimbursements according to the approved budget. If needed, your home department administrator can consult with the Corridor’s administrative contact at the hosting institution.
  • If, due to unforeseen circumstances, you need to reschedule an award from Fall to Spring, modify the approved honoraria or accessibility budget categories, or make other substantive changes, you must first complete a Revise an Existing Award form on our Resources page. Each request is subject to review and approval by Corridor Directors. Changing location has complex fiscal implications and cannot always be accommodated.
  • Approved awards are maximum budgets. Unspent funds will be returned to the available funding pool for Working Groups during the next proposal cycle.
  • To meet our fiscal year deadlines, Fall semester awards must be completed by December 15; Spring semester awards must be completed by May 15.
  • Corridor funds cannot be used to pay honoraria, speaker fees, wages, or stipends to faculty, staff, or students from any Corridor institution, including satellite campuses (Syracuse University, Cornell University, University of Rochester, Colgate University, Hamilton College, Hobart and William Smith Colleges, Skidmore College, St. Lawrence University, Union College, Le Moyne College, Rochester Institute of Technology).

Publicity

Indigenous Land Acknowledgment

  • Please open any public Corridor activity with a land acknowledgement. If your institution does not already adhere to this practice, the Corridor has an Indigenous Land Acknowledgment.

Following Campus-Specific Guidelines

  • We appreciate your Working Group’s cooperation in following all guidelines at your awards’ host institutions and expect Working Groups to verify protocols for each campus in advance. If you have questions about how your institution handles Corridor funds, please contact the project director and/or designated staff at the relevant host campus.

Using Intra-Corridor Travel Funding

  • Participants from Corridor institutions may be reimbursed for some travel to/from approved Corridor activities on other Corridor campuses according to these travel guidelines.
  • This funding is distinct from and in addition to your approved working group award budget.
  • Intra-Corridor travel reimbursements should be submitted to each individual’s home campus. (Exception: Faculty at Hobart and William Smith, Skidmore, Union College, and St. Lawrence should submit expenses to the NY6 Consortium).

Completing Your Required Annual Working Group Report

  • Each Working Group must submit a brief annual report about their activities, types of engagement, participation rates, and short- or long-term impacts. You will receive an email reminder in late spring, but the Annual Working Group Report form is available year-round on our Resources page.
  • All reporting helps us showcase the Corridor’s breadth, document outcomes, and underscore the value of Humanities collaborations. The pivotal information you share shapes our annual reports to the Corridor Advisory Board and to the Mellon Foundation.
  • You may tailor your individual Working Group page any time via an Update my Working Group form. Page updates are optional (though encouraged).

Any further questions?

Things to Avoid in Budgets and Planning

Paying students

  • Direct payments to students are not allowed using Corridor funds; this includes both undergraduate and graduate students. The reasons for this policy are complicated, but there are potential unforeseen impacts to need-based student financial aid packages, as well as restrictions on international student compensation. The mechanisms and policies for hiring students also differ across our institutions, and a majority of our Corridor institutions do not have graduate students.
  • Exceptions to this rule arise if a student is already a formal employee of an institution serving as, for example, a student IT staff member who is hired through their official existing IT employment designation, rather than being paid a stipend via a student account.

Paying individuals within the Corridor

  • We can't pay ourselves or each other. Corridor funds cannot be used to pay honoraria, commissions, or stipends to employees at the 11 Corridor institutions.

Websites

  • Corridor funds cannot be used to create new websites for Corridor events or groups.
  • Every Corridor Working Group has its own web page, and we can help you add more content, images, or video if you wish.

Equipment

  • Corridor funds cannot be used to purchase equipment. Equipment purchasing policies differ across our 11 institutions, and equipment often becomes property of the purchasing campus, not of the individual or group. Equipment includes, for example, virtual reality headsets, video recording devices, and computers.